Supplier Registration Stage

Creating the supplier account through filling in the Registration FORM that is sent by Elm. It is an essential stage, as we only deal with registered suppliers.

The Supplier Should:

• Agree on Terms and Conditions
• Fill in Company Details
• Attach Required Documents

Note: Registration does not guarantee the supplier’s participation in tenders and PO awarding.

Supplier Qualification Stage

It is an additional stage that comes right after the registration, as the supplier is requested to complete some additional requirements based on his specialty, which helps qualify and evaluate the supplier.

The Supplier Should:

• Answer all Financial and Technical Questions, which will prove the Supplier’s Qualification
• Attach Required Documents

Notes:

• Registration or qualification does not guarantee the supplier’s participation in tenders and PO awarding
• Qualification process is selective for some suppliers only

Participating in Tenders Stage

In this stage, the supplier is requested to participate in tenders and provide offers.

The Supplier Should:

• Complete all the Requirements that are requested from the Procurement Team.

Note: Registration or qualification does not guarantee the supplier’s participation in tenders, as inviting the supplier to participate is based on business needs at Elm.

PO Awarding Stage

In this stage, the registered supplier will receive the PO.

The Supplier Should:

• Work on Business Requests that are from the Procurement Team and Elm Business.

Note: The supplier shall complete the registration process before getting the PO.

Confirm Delivery Stage

In this stage, the supplier should follow up on the supply process and confirm this for the beneficiary.

The Supplier Should:

• Provide Supportive Documents.

Note: This step is fundamental before moving to the “Invoicing” step.

Invoicing Stage

It is the stage of follow up on the supply process, confirm delivery and submit invoices through the system, based on Elm requirements.

The Supplier Should:

• Submit invoices through the system.

Note: The supplier should read Invoicing and Payment Policy that is on Supplier Registration page and PO.